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Bid Coordinator - TalentZok

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Bid Coordinator- TalentZok 
OVERVIEW  
  
Are you looking for a new career opportunity with an exciting company?! Then we've got the right team for you! In this role, you're responsible for the duties listed below.  
  
Immediate opening for a Bid Coordinator in Shingle Springs, CA who possesses:  
  • 3-5 years of construction experience
  • 1-2 years of bidding or sales experience
  • Strong Microsoft Office Experience
  • Customer service, detailed oriented, and high volume environment
 
Email resumes to mlowe@talentzok.com or call 858.225.4141.   
  
FULL DESCRIPTION 
 
The selected candidate will be responsible for: 
  • The selected candidate will excel at organization, communication, administrative tasks, and time management
  • The Bid Coordinator role provides support; working closely with the Estimator, Division Directors, and possibly Project Managers in preparing cost proposals for work we are actively bidding in a fast-paced environment
  • This individual will be required to collaborate with the project team (Architects, Engineers, Owners, Subcontractors and Suppliers) to ensure information is complete and accurate
  • The Bid Coordinator is ultimately responsible for soliciting and gathering bid quotations from sub-contractors
  • Create and maintain electronic job folders for all projects in preconstruction and bidding phase
  • Download project documents to electronic folder
  • Organize, breakout and label all project documents
  • Review documents to ensure all drawings, specifications and reports are contained within the bid package
  • Upload and manage project documents into our online bid management platform (Bid Mail)
  • Send out Invitations to Bid, Addendums, and manage any other project correspondences to Subcontractors
  • Print out plans for staff
  • Maintain project documents, both physically and electronically, ensuring all parties have the most up to date set of documents
  • Make phone calls to subcontractors and record which companies will be sending us their proposals
  • Proactively follow-up with subcontractors until we receive their proposal for each project
  • Identify and input new subcontractors into our database
  • Build relationships with local subcontractors
  • Help staff prepare bid forms and bid packages to send to Clients
  • Create and maintain Bid Binders for each project
  • Organize subcontractor proposals: Print and put into Bid Binders
  • File into electronic folders
  • Maintain long-term relationships with clients
  • Assist Estimator and Directors in attending pre-bid meetings, and meetings with clients on new projects
  • Take pictures, and record information discussed during meetings
  • Keep up our subcontractor database by adding new companies and adjusting existing company information to ensure all information is correct and up to date
  • Maintain Bid Board and Bid Calendar with all potential and bidding projects
  • Print plans and organize
  • 40-50% of its time on the phone talking to subcontractors and vendors
  • Make decisions and act with the company's best interest in mind
 
 
The selected candidate will also possess: 
  • We are looking for someone to be an innovative collaborator with a passion to succeed, who will be adaptable, versatile, willing to learn, and wants to grow with the company!
  • Help research and determine job specific requirements & fees (i.e., landlord and/or City requirements)
  • General understanding of what trades are associated with the CSI format
  • Highly effective organizational skills
  • Familiarity with programs such as Microsoft Excel, Word, Outlook, Project, and PDF editors/readers
  • Must be comfortable talking on the phone
  • Ability to work independently as well as thrive in a fast-paced, dynamic environment
  • Strong desire to bring your 'A' game to work every single day, ensuring mutual success as the company continues to grow
  • Must be eager to learn
  • Not afraid to ask questions
  • Professional with attention to detail
  • Ability to carry out written or oral instructions
  • Drive for extremely high standards and attention to detail
  • Understanding of excellent customer service
  • Work well in a team environment towards accomplishing a shared goal
 
 
 
Salary Range: $22-$28/hr
For immediate and confidential consideration, please email your resume to mlowe@talentzok.com or call 858.225.4141. More information can be found at www.talentzok.com